Library FAQs

Using the Library

How do I register to use the Corcoran Library?

Register to use the Library in person at the information desk. You will need to present a Corcoran ID.

Where is the Library?

The Library is located in the Hemicycle at the CCA+D Downtown campus, 500 17th St. NW, Washington, D.C. 20006. There are two entrances to the Library. From the New York Avenue security desk, head up the staircase and look for the red doors! There is a second entrance through the Corcoran Gallery, between the gallery 16 and the elevator.

When is the Library open?

Fall & Spring Semesters*

Monday

8:30 a.m.–6 p.m.
Tuesday              8:30 a.m.–6 p.m.
Wednesday       8:30 a.m.–6 p.m.
Thursday            8:30 a.m.–6 p.m.
Friday8:30 a.m.–5 p.m.
Saturday             CLOSED
Sundaynoon-6 p.m.

Winter & Summer Sessions*

Monday

9 a.m.-5 p.m.
Tuesday              9 a.m.-5 p.m.
Wednesday       9 a.m.-5 p.m.
Thursday            9 a.m.-5 p.m.
Friday9 a.m.-5 p.m.
Saturday             CLOSED
SundayCLOSED

*Additional hours available by appointment. 

2013 Exceptions

May 16

Begin summer schedule

May 24

Closed noon-5

May 27

Closed for Memorial Day

June 17

Closed for Staff Training

July 4

Closed for Independence Day

Sept 2

Closed for Labor Day

Who can use the Library?

The Corcoran Library provides services to current Corcoran Gallery of Art and College of Art + Design students, faculty, staff, docents, and interns. Corcoran alumni and others are welcome to use the Library by appointment but cannot check out material. To make an appointment, please call the library at (202) 478-1544.

Borrowing Library Materials

What can I borrow from the Library?

Books, DVDs, and videos can be checked out of the Library. Journals, reference materials, and restricted items, including artists' books must be used in the Library.

How long can I keep Library materials?

Registered users may borrow an unlimited number of items, provided they are in good standing.

Borrowing periods are based on user category and type of material:

Borrower

Item

Borrowing Period

Undergraduate & CE Students, Docents, & Interns*

Circulating book

28 days or until last day of semester

CD accompanying book

28 days or until last day of semester

DVD & Video

7 days or until last day of semester

Reserves

4 hours or until 15 minutes before closing

Graduate Students

Circulating book

1 semester or until last day of semester

CD accompanying book

1 semester or until last day of semester

DVD & Video

7 days or until last day of semeste

Reserves

4 hours or until 15 minutes before closing

Faculty

Circulating book

1 semester or until last day of semester

CD accompanying book

1 semester or until last day of semester

DVD & Video

21 days or until last day of semester

Reserves

4 hours or until 15 minutes before closing; exceptions apply for in-class use

Staff

Circulating book

120 days

CD accompanying book 

120 days

DVD & Video

21 days

Reserves

4 hours or until 15 minutes before closing

*Gallery interns may borrow items on behalf of a Gallery staff member, with a permission form available at the information desk. Both parties must be registered users of the Library. Staff borrowing periods will apply.

Library items must be returned on or before their due date. You can check your due dates online through your library account (requires user ID and PIN).

Can I renew Library material?

Library materials can be renewed if there are no holds placed on them by other users. The borrowing period is reset from the date of the renewal.

There are several ways to renew Library material:

How do I find my Library user ID and PIN?

If you have registered to use the Library, you will find a barcode on the back of your Corcoran ID labeled Corcoran Library. The 14-digit number along the bottom of that barcode is your Library user ID and your PIN. If you have lost your ID, please stop by or call the Library 202-478-1543) so we can issue you a new barcode.

Where do I return Library material?

Return all material to the information desk during library hours or place material in the book drop located on the ground floor of the Downtown campus, across from security. Material returned to the book drop will be checked in with the previous day's date.

All material must be returned to the Downtown campus.

What if I have overdue material?

Overdue notices are sent when items are not returned by the due date. Overdue notices are a courtesy provided by the Library. Users are responsible for overdue items regardless of whether they receive overdue notices or not.

Students accrue the following fines for overdue items:

DVDs & Videos

$.50 per day

Recalls

$1 per day. Begins 7 days after recall notice.


The Library does not charge late fees for books. The late fee for DVDs is $0.50 per day. Students who have overdue items and/or owe fines at the time of registration or at the end of the semester will have student records, transcripts, and diplomas held and will not be able to register or receive their diploma until all items are returned or replaced and all fines have been paid.

For faculty and staff, all material is due back at the end of each semester. A courtesy note is sent out one week before the end of the semester. Accounts not resolved thirty days after the end of the semester will be billed for the replacement cost of the items. If a faculty, staff member, intern, or docent does not pay the replacement cost, their department will be billed.

What if I lose a library book?

If a book(s), DVD(s), video(s), or other equipment is lost or damaged, the user will be billed the replacement cost of the item plus a $15 processing fee, up to a charge of $100 per item. The replacement cost for out-of-print material, including books, DVDs and videos, is determined by an out-of-print dealer.

If a student does not pay the replacement cost, the bill will be sent to a collection agency.

If a faculty or staff member, intern, or docent does not pay the replacement cost, his or her department will be billed.

I got a recall notice. What does that mean?

The Library reserves the right to recall items before their due date so they may be put on reserve or used in a class.

If a recall is placed on an item that you have checked out, a recall notice will be sent listing the new due date. Items with recalls must be returned on or before the new due date to avoid fines. Overdue recalls accrue a fine of $1 per day.

Items with holds and recalls placed on them cannot be renewed.

Loss of privileges

The Library reserves the right to revoke a user's borrowing privileges because of theft, abuse, neglect, and/or repeated loss of Library material. In a less severe case, a written warning will be given to the user and sent to the College or Gallery administration; if a second offense occurs, the user's privileges will be revoked. In a more severe case, the user's privileges will be revoked immediately, and the College or Gallery administration will be informed.

Computers, Printing, and Photocopying

Can I make copies in the Library?

The Corcoran Library provides access to one black-and-white photocopier (Griffin) and one color photocopier/scanner (Lion). Lion can scan to a thumb drive or to email. There is currently no charge to make copies. 

If you experience a problem with the photocopier or scanner, ask a staff member for assistance.

Are there computers I can use in the Library?

The Library provides access to four PC computers for public use—two terminals near the circulation desk, and two terminals next to the photocopier. Each computer provides access to the internet and to word processing software. Priority for the computers is given to those conducting research, e.g., searching the online catalog or accessing research databases. The Library staff has the right to ask someone using a computer for word processing or non-classroom related activity to vacate a computer for someone who needs it for educational research.

Certain rules and restrictions apply to using the Library's computers, and violations of those rules may result in loss of computer privileges. For a complete version of the Library's computer policy, ask at the information desk.

Can I use my laptop in the Library?

Electrical outlets are available at most Library tables for laptop computers. Wi-Fi is available. If you experience a problem connecting to the Wi-Fi, ask a staff member for assistance. Printing is not available from laptop computers.

Can I print from the Library computers?

All four of the Library's public computers are connected to the Library printers. If you experience a problem with a printer, ask a staff member for assistance. Printing is not available from laptop computers.

Online Resources

Can I access Corcoran Library online resources from home?

Yes, you can. The Corcoran Library's databases and e-Journals are available to current Corcoran students, faculty, and staff from anywhere with an internet connection. When you attempt to access the resource from off-campus, you will be prompted to login. Students and faculty should use the same username and password they use for CorcBoard. Staff should use their network login.